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Aug 16 -- The Office of the Secretary, HHS, invites comments to OMB by Septberm 19, 2022 regarding the HHS Office of Minority Health (OMH) Performance Data System.

The Office of Minority Health is seeking an approval on a revision to a currently approved collection OMB # 0990-0275. The revised data collection activities seeks to further streamline the current questions grantees are asked by reducing the number of questions, and reduce the cost of the data collection system by using a more cost efficient alternative to the Performance Data System, (PDS) web-based portal. The overall reduction in questions will reduce the number of burden hours on grantees. The movement from a customized web-based portal to reporting using commercial, off-the shelf software (i.e., a spreadsheet) significantly reduces the cost of performance data collection and reporting.
 
The overall purpose of the PDS is to enable OMH, via an easily accessible commercial software product, to collect standardized performance information from its grantees, cooperative agreement partners, and other funding recipients to enable generation of routine reports regarding program and project status.  Grantee-level reports can be accessed and used by the respective grantees and their respective project officers; program-level reports can be generated for use by respective OMH project officers and OMH grants and cooperative agreement coordinators; and OMH-wide and all other reports can be generated for use by OMH project officers, program and Division managers, and office leadership for performance budgeting and reporting as well as program improvement purposes.     

OMH project officers and OMH’s evaluation contractor, NORC, use the system to review individual grantee reports and aggregate reports on projects in their grant stream and to improve the overall management of their projects.  Additionally, the PDS generates aggregate program data on program efficiency used to respond to inquiries made to OMH leadership and other policy/decision makers.

The required PDS data entry represents the minimum data needed to be useful for project reporting, program monitoring, and performance measurement by OMH and its partners. The PDS spreadsheet template is used with commercially available software (i.e., a spreadsheet) that enables the collection of a core set of performance measures for OMH to collect performance data and organizing data elements in a logical manner.   
 
The purpose of the PDS, as described herein, is to serve as the regular, ongoing system of standardized data reporting for all grants, cooperative agreements, and other selected programmatic efforts funded by OMH. Data reported as part of this system are used for project management and monitoring, assessment of project implementation and results, and for performance budgeting and reporting purposes in support of OMH strategic priorities, objectives, and goals.  In addition, aggregate program data are also used in periodic reports to OMH leadership, other HHS policymakers and decision makers, and Congressional staff, as needed and appropriate. There are no specific plans to publish results from the PDS system at this time.  

OMH Planning and Evaluation: https://minorityhealth.hhs.gov/omh/browse.aspx?lvl=2&lvlid=59
OMH PDS submission to OMB: https://www.reginfo.gov/public/do/PRAViewICR?ref_nbr=202208-0990-003 Click IC List for survey instrument, View Supporting Statement for technical documentation. Submit comments through this site.
FR notice inviting comment: https://www.federalregister.gov/d/2022-17564
 
For AEA members wishing to submit comments to OMB, the AEA Committee on Economic Statistics offers "A Primer on How to Respond to Calls for Comment on Federal Data Collections" at https://www.aeaweb.org/content/file?id=5806

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